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Property Law & Conveyancing FAQ’s

Coutts Lawyers & Conveyancers is a powerful female-founded law firm with a core value system that puts people first. Our reputation as the legal business of choice in New South Wales is recognised by our many awards.

Adriana Care
Q&A with Adriana Care (Managing Partner), Head of the Property Law & Conveyancing Department

Conveyancing is the process of transferring ownership (or title) of a property from one party to another and includes all of the steps involved in the transaction.

Once you have found a property you would like to purchase, you will be asked by the real estate agent to sign the contract for sale and pay an initial deposit of 0.25% of the contract price. This will remove the property from the market and stop the vendor from selling to another party.

When a purchaser enters into a contract for sale they have something called a cooling-off period which is normally the length of five (5) business days. The cooling-off period is in place so that if for any reason the purchaser does not want to go through with the purchase they can rescind (pull out or cancel) the contract. It is important to note that if you choose to pull out during the cooling-off period, you will forfeit the 0.25% deposit paid when signing a contract to the vendor.

However, there is no cooling-off period if you have instructed your lawyer/licensed conveyancer to sign a section 66w certificate which waives your cooling-off right. A cooling-off period does also not apply to a property purchased at auction or a property that is considered non-residential (which includes property over 2.5 hectares). It is important to have your loan formally approved and inspections carried out before attending an auction or before waiving your cooling-off rights.

Before the cooling-off period comes to an end, pest & building inspections should be organised to ensure the property is structurally sound and free of any pests’ infestation. If buying a strata property, you should obtain a strata report which includes an inspection of the strata records. Other inspections are also available, such as an electrical inspection and contamination of drug residue.

A survey report will identify the property, show the position of the buildings and also fences in relation to the correct boundaries and show any encroachments on the land or the neighbouring properties. If the Vendor does not have a recent survey attached to the Contract, your lawyer or conveyancer may be able to obtain a survey report on your behalf.

It can take four to eight weeks between exchange and settlement. During this time enquiries and searches are made and documents are prepared by your lawyer or conveyancer.

  1. A PEXA workspace is created in anticipation of settlement and all required documents, such as the Transfer are prepared in this workspace.
  2. All relevant enquiries relating to your land are made.
  3. Your lender will prepare mortgage documents, which sets out the terms and conditions of the loan.
  4. Requisitions on title are sent to the Vendor’s representative. Requisitions provide the Purchaser with information from the Vendor, which may not have been previously disclosed or discovered during the inspection of the property. An example is whether there are any disputes relating to fences with neighbours.
  5. In the lead up to settlement, adjustments for rates and charges (such as council and water rates) are prepared between the representatives and a breakdown of the costs and disbursements is provided to you.

You should submit a formal application to your lending body for a loan on the property as soon as possible. You should not exchange contracts for the property (with or without the cooling off period) before at least a pre-approval has been obtained in writing. With your formal application, you will have to pay fees to the lending body, such as establishment and valuation fees. The lending body will value the property to determine whether the property is adequate security for the amount of the loan. The lending body lends a percentage of the valuation of the property, not a percentage of the purchase price.

If you are buying a home unit, a certificate of currency should be obtained from the body corporate’s insurer to make sure the property is adequately insured. Your lender requires details and proof of this on or before settlement. If you are buying a residential house, you should take out building insurance from settlement. This can be arranged prior to settlement, to come into effect once settlement takes place. You may also wish to take out content’s insurance. If you are moving into the property before settlement, the Vendor may require you have insurance in place prior to you taking possession.

Prior to electronic settlements becoming mandatory, a final search would be ordered on the morning of settlement to ensure the property is clear from any interest or restrictions, which may have been recorded between the date of exchange and settlement. However, now, should any interest or restrictions be recorded on title between the date of exchange and settlement, your representative will be notified via the electronic settlement platform. The platform conducts several checks on the title in the leadup to settlement. Relevant actions will then be taken in order to have any interest or restrictions removed prior to settlement to provide a clear title.

A final inspection of the property should be carried out the day before or morning of settlement. To ensure that the property has not been damaged and that all fixtures and fittings listed in the contract are intact.

Settlement is the conclusion of the transaction between the vendor and the purchaser. While settlement normally occurs 6 weeks (42 days) after exchange, the settlement period can be altered to suit the particular transaction or to suit the needs of the parties.

Before placing any property on the market, the Vendor must have a copy of the contract of sale prepared by a solicitor or licensed conveyancer. There are certain prescribed documents that the Vendor must attach to the Contract. Some of those include:

  • A Section 10.7 Planning Certificate from the local council, detailing zoning and other information
  • Sewerage diagrams
  • A copy of the title folio from the Land Titles office
  • Copies of all documents creating easements or restrictive covenants

A lease is deemed a retail lease only if the Retail Leases Act 1994 applies. This is important to determine early on especially if you are a landlord. The Retail Leases Act imposes compulsory disclosure obligations on the landlord that must be complied with in order to have a valid and enforceable lease.

Among other things, you should consider:

  • The initial rent and method of increasing the rent.
  • Your ability to transfer or assign the lease, and the expense of doing so.
  • The possibility of subletting the premises.
  • Your rights to end the lease if the premises is damaged or destroyed.
  • Duration of the lease and your right to renew it.
  • Who pays for outgoing and other charges.
  • The types of insurance required and who contains it.
  • The consequences of failing to pay rent and ways of resolving disputes.

In most cases, you will only be able to sub-lease your premises with the consent of the landlord. If you wish to sub-let or lease your property you will need to negotiate this prior to entering into your lease.

No, however, tenants often make the mistake of not obtaining legal advice prior to entering into a lease agreement. They trust what has been negotiated is included in the lease by the landlord’s lawyer. It is often a recipe for disaster that is only found out by the tenant when an issue arises.

If the lease is a retail lease under the Retail Leases Act, then the landlord pays for the legal costs for the lease to be drawn up and for any reasonable amendments made. Other than under a retail lease, the legal costs for a lease to be drawn up are usually negotiated between the landlord and tenant. However, it is common for the tenant to pay for the landlord’s reasonable legal costs as well as their own in relation to a lease agreement.

A Licensed Conveyancer is not able to provide legal advice and or act in a dispute for a party in relation to the property. A Licensed Conveyancer may only act on your behalf in relation to a transaction regarding the transfer of title of property. If you have a dispute in relation to a property transaction you will be required to instruct a Lawyer to act on your behalf. This is the benefit of Coutts where we have a team of experienced Licensed Conveyancers and Property Lawyers who understand your rights in a property law transaction or dispute.

A client entered into a split Contract to purchase a house and land package (i.e. land Contract and then Building Contract). During the process it was discovered that there was subsidence underneath the land which meant that the slab strength had to be increased and the piers had to be increased excessively. We had originally advised the client that there was only an allowance for piers and that they should be aware of this as well as the fact that the Building Contract was subject to Geo-Tech reports and further surveying (meaning they were also responsible for the strengthening of the slab). It’s a good example of getting advice on a Building Contract before entering into it.

If any of the neighbouring properties are owned by a Developer, you should be aware that there is usually a condition in the Contract and/or covenant registered on the title stating that the Developer will not contribute to the cost of any fencing. In this instance, you will be required to pay for the full cost of the fence. Further and generally speaking, if you put a fence up before you have given your neighbour notice and the opportunity to get a quote, you cannot claim the cost of half the fence from them.